Calendar

/panel/calendar brings together all employee events — schedules, time records, absences, on-call shifts, medical check-ups, and daily hour totals — in a single view. It is the primary place for managers to oversee and manage their team's time across any period.

Views and navigation

Switch between Weekly and Monthly views using the buttons at the top. Use the arrows to navigate forward and backward between weeks or months.

Compact / Extended mode — The two arrows icon at the top right toggles between compact mode (events are condensed, more employees visible at once) and extended mode (events display more detail but take up more space).

Filtering employees

Use the Employees selector to filter which employees appear in the calendar. By default all employees are shown.

Display layers

A row of toggleable tabs lets you control which types of events are overlaid on the calendar:

• Schedules — The base schedule assigned to each employee.
• Time records — Clocking entries.
• Absences — Approved and pending absence entries. (Active by default)
• Shifts — On-call shifts. (Active by default)
• Medical check-ups — Upcoming or past medical check-up dates.
• Hours — Total hours worked per employee per day.

Enable or disable any combination of these layers depending on what you need to see.

Interacting with events

Click on an event to open a menu with available actions for that element. Options vary depending on the type of event.

Pending absences appear semi-transparent. Clicking them presents the option to accept or reject the request, if you have the necessary permissions.

Hover in compact mode — In compact view, hovering over an event expands it temporarily to show the full detail text.

Adding events to a day

Hover over any cell (a specific day for a specific employee) and a + button appears. Click it to:

• Create an absence for that employee on that day.
• Set an on-call shift for that day.
• Assign a schedule template for that day — this overrides the employee's default schedule for that specific date. See Schedule Templates for how templates are configured.

Bulk actions

To apply the same action to multiple employees and/or days at once:

1. Hover over cells and click the checkbox that appears on each one. Selected cells turn light blue with a blue tick.
2. Once you have selected the cells, a Bulk actions button appears at the top right. Click it and choose the action to apply to all selected cells.

Faster selection shortcut — Hold Ctrl while moving the cursor over cells to select them without clicking each one individually. Release Ctrl when done selecting.

Exporting

Click the Export button at the top right to choose from:

• Individual calendar (PDF) — Generates a PDF with one page per employee showing their individual events.
• Global calendar (PDF) — Generates a PDF of the calendar view as seen on screen, with all employees together.
• Excel — Exports the calendar data to a spreadsheet.

Absence compensations

The Absence compensations button lets you manually subtract days or hours from an employee's available absence balance — for example, to record unused vacation days that have been paid out. See Absence Compensations for the full form reference.

Absences list

The Absences button opens a table-format list of all absences recorded in the system, with filters to quickly find absences by employee, type, date range, status, and more. This view is useful for getting a fast overview of all absence data without the visual calendar layout.

Related pages

EmployeesManage your employee directory — create and edit employee profiles, assign schedules, policies, roles, and organise staff into groups.Schedule TemplatesCreate reusable schedule definitions that employees can request from the app or that can be assigned directly from the calendar.Absence PolicyConfigure how many days or hours employees can use for each absence type per year, and define restrictions by period.Absence TypesConfigure the absence types available in your organisation — names, colours, employee visibility, and document requirements.