Hours Summary

/admin/employees/summary gives a quick overview of how many hours each employee was expected to work compared to how many they actually clocked, in either a monthly or annual view.

Daily viewCopy Anchor Link

Switch to Daily mode and pick the day with the date selector (or use the arrows to go to the previous or next day). Each row shows an employee with the Expected, Worked and Balance columns for that day. With the Single day / Date range switch you can view one day or a range (up to 62 days) chosen with two date pickers; in that case one row per employee and day is shown, with a Date column. Each row has an information button that opens that day's detail: timesheets, breaks (with the time deducted from each), schedule and date exceptions. The monthly view remains the default.

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Monthly viewCopy Anchor Link

Switch to Monthly mode and navigate between months using the calendar selector.

Each row shows one employee with three columns:

• Employee — The employee's name.
• Expected — The total scheduled hours for the period, calculated from the employee's assigned work schedule minus any approved absences that fall in that month.
• Worked — The sum of all time record durations for that employee during the period, minus any break time deducted by the employee's time recording policy. This deduction is also reflected in the Balance. When break time has been deducted, a grey line under the Worked time shows the total deducted (for example -1h 15m of breaks), so the figure is explained without adding columns.

Daily breakdown chartCopy Anchor Link

To the right of each row, a series of small vertical bars represents each day of the month. Hover over any bar to see the detail for that day. The bar colours indicate:

• Blue — The employee clocked the expected hours for that day.
• Red with a striped pattern — The employee is missing time compared to what was scheduled.
• Absence type colour — The day has an approved absence (colours match those configured in Absence Types).

If the employee took breaks that day, the day detail shows a Breaks block with the Real break, the Expected break (from the schedule) and, if anything was deducted, a red line with the deducted time, for example -15m Deducted break.

Break columnsCopy Anchor Link

If Enable breaks is on in the general settings, the table's columns button lets you show three columns that are hidden by default (in the daily, monthly and yearly views):

• Expected break — Break time expected by the schedule, counting only days with clock-ins.
• Real break — Break time actually taken.
• Break balance — Real break minus expected break (up to yesterday for the ongoing period). A positive value means the expected break was exceeded.

FiltersCopy Anchor Link

Use the filter icon at the top right to:

• Narrow down which employees appear in the list.
• Enable the With missing hours filter to show only employees who have unaccounted time in the selected month.

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Annual viewCopy Anchor Link

Switch to Annual mode to see the full-year picture for each employee:

• Expected — The annual working hours defined in the employee's contract.
• Worked — The total hours clocked by the employee during the year.
• Total — The sum of worked hours plus any hours from absence types that count as worked hours (such as sick leave or paid leave, which do not need to be recovered). This total should match the annual expected figure from the contract.

Related pages

Time LogView and manage all employee time records — review clockings, filter incidents, generate reports, and compensate overtime.EmployeesManage your employee directory — create and edit employee profiles, assign schedules, policies, roles, and organise staff into groups.Work SchedulesDefine work schedules — days, hours, and shift blocks — and assign them to one or more employees so MyChronos knows when each person is expected to work.CalendarA unified view of all employees' schedules, absences, time records, shifts, and hours — with bulk actions, exports, and absence management.