Employee Groups

Employee groups let you organise employees into logical units — departments, teams, or any other grouping that matches your organisation. Groups are used throughout the admin panel to filter views and apply actions to a set of employees at once. They are also the foundation for creating manager accounts that can only see and manage a specific subset of employees.

Groups are managed at /panel/employee-groups.

Creating a group

Click Create Employee Group and fill in the following fields:

• Name (required) — The name of the group (e.g. Analysts, Administration, Management).
• Parent group (optional) — If this group is a sub-group of another, select the parent here. This allows you to create a hierarchical structure.
• Manager — The employee who is responsible for this group.
• Manager must approve absence requests — When checked, the manager's approval is required before any absence request from a member of this group is accepted. When unchecked, the manager can still see the group members (if they have the necessary role permissions), but their approval is not required for absences.

Assigning employees to a group

Employees can be assigned to one or more groups from the Others tab in their employee profile, in the Employee groups field.

iCal calendar feed

Each group has a button at the top of the edit form: Get iCal address (to import into other calendars). This generates a URL that can be pasted into calendar applications like Google Calendar or Outlook. The feed shows the group's employees' absences, shifts, and on-call schedules — useful for managers who want to see their team's calendar directly in their personal calendar app.

Restricting a manager to their own group

If you want a manager to access the admin panel but only see and manage their own group (and not all employees in the company), their user role must be configured as follows:

1. The role must include permission to access the admin panel.
2. In the Employees permission section:
   • View all employees must be unchecked.
   • Enable the specific actions they need: List, Create, Edit, or Delete employees.

MyChronos includes a built-in Manager role with these permissions already configured. Depending on your organisation's needs, you may use this role or create custom roles with different permission combinations. Roles are managed in Settings → Roles.

Related pages

EmployeesManage your employee directory — create and edit employee profiles, assign schedules, policies, roles, and organise staff into groups.Employee ContractsManage an employee's contract history — create contracts, add new conditions, and track changes over time.Employee DocumentsUpload, view, and manage documents attached to an employee's profile — contracts, payslips, medical certificates, and more.Employee Schedule ViewPreview the schedule applied to an employee across weeks and months, including working hours, overtime, and public holidays.