Time Log
View and manage all employee time records — review clockings, filter incidents, generate reports, and compensate overtime.
/panel/employee-timesheets shows every clocking made by employees: entry time, exit time, total duration, and project. From here you can review, filter, edit, and export time records.
Understanding the columns
Each row shows an employee's clocking with the following information:
Employee validation icon (person icon, next to total time) — Indicates whether the employee has validated this clocking from the mobile app. This feature is optional and is enabled per employee via their time recording policy. It allows employees to review and correct their own entries before a manager does.
- Blue dots — The employee has not yet validated this clocking.
- Green tick — The employee has validated this clocking.
Company review icon (building icon, next to the person icon) — Indicates whether a manager has reviewed this clocking. Reviews are done from the Record Review section accessible from the top menu.
- Pending — Not yet reviewed.
- Green tick — Reviewed by a manager.
Customising visible columns
Click the column selector icon (three vertical lines) at the top right of the table to show or hide columns. For example, you can add the workplace column to see where each employee clocked in from.
Filtering records
Click the filter icon next to the column selector to filter the time log by:
- Employee or group of employees
- Date range
- Professional category
- Employee validation status (validated / not validated)
- Company review status (reviewed / not reviewed)
- Workplace
- Incidents (with incidents / without)
- Manually edited entries
- Auto-closed entries
- Clocking origin (mobile app, kiosk, etc.)
Special record indicators
Edited by employee
If an entry or exit time shows an "Edited by employee" label below it, the original time was modified by the employee during their validation. To see the original value and the full change history, click on the record row to open it, then click the audit button (clock with a back arrow) in the top right of the detail view.
Auto-close
If an employee clocked in but forgot to clock out, MyChronos automatically closes the record by adding a fixed duration from the entry time (for example, 8 hours). This prevents open-ended clockings from distorting the time summary. Auto-closed entries are labelled on the exit time.
An auto-closed exit time can be corrected by clicking the row and editing the exit time, or by the employee themselves during the validation process if they have that feature enabled.
Incident icons
Each row has a triangle icon on the right side indicating whether there are incidents for that clocking:
- Grey — No incidents.
- Yellow — Incidents detected, pending review by a manager.
- Green — Incidents detected and already reviewed.
Incidents are generated automatically when enabled in the employee's time recording policy. Examples include late entry, early exit, or clocking from outside an expected location.
Configuring incidents
Automatic incident detection is configured in the time recording policy, which can be assigned individually on each employee's profile.
Location
The map icon on the right of each row opens a map showing the employee's GPS position at the time of entry and at the time of exit. This information is only available when the employee clocked using the mobile app with location permissions granted.
Top menu sections
Record review
The Record Review section shows clockings in a calendar format, allowing managers to mark them as reviewed efficiently. It provides all the context needed to verify that employees are clocking correctly and to make corrections where needed.
Validations
The Validations section shows the list of time record validations that have been requested from employees, along with their status — pending or completed.
Generate report
The Generate Report section produces a per-employee summary of time records for a selected date range. The report includes the clocking list, any absences during the period, and a total of hours worked. It can be exported to PDF or sent by email directly to each employee.
Hour compensation
The Hour Compensation section lets you compensate overtime for employees who have worked more hours than their schedule required during a specific period. The excess hours are offset against an absence type (such as vacation days or personal days), bringing the overtime balance back to zero.