Document Import
Upload PDFs and let MyChronos AI split them, identify each employee and name the documents, then approve them into employee profiles.
The Document Import tool uses MyChronos AI to read PDF files, work out which employee each document belongs to and give it a name. Once you approve the results, the documents are added to the employee profiles. It is ideal for payrolls, contracts or certificates that arrive as one big PDF.
Availability
The Document import button only appears on the Documents page when the feature is enabled for your account. Contact MyChronos support if you cannot see it.
Import types
| Type | Use it when... |
|---|---|
| Single document | You have one PDF containing several documents (for example the payrolls of all employees) that must be split and classified by employee. |
| Multiple documents | You have several PDF files, each belonging to one employee, and you want to classify them by employee. |
Creating an import
Open the import list
Go to Documents and click Document import at the top right, then create a new import.
Choose the type
Select Single document or Multiple documents.
Upload the file(s)
Upload the PDF (single) or the PDFs (multiple).
Select the document type
Choose the Document type the resulting documents will have in the employee profile.
Suggest a name (optional)
Fill in Suggested document name if you want every generated document to follow the same format. See Suggested document name.
AI cost
Single document imports use MyChronos AI and have an approximate cost per number of pages processed. The estimated cost is shown in the form before you create the import.
Suggested document name
By default the AI names each document in the original language of the file, with a short descriptive name. If you want a fixed format, write it in Suggested document name and the AI will follow it for every generated document, filling in the placeholders with the data it finds in the document.
For example, for a PDF with the payrolls of all employees you can enter:
Nòmina {month name} {year}and the documents will be named Nòmina Març 2026, so every month follows the same format. The field is optional; if you leave it empty the AI chooses the names.
Reviewing and approving results
When you open an import, the Resulting documents table lists each document the AI has generated, with its Name, the Employee it was assigned to and its Status (Pending approval or Approved). Processing can take a few minutes; the table refreshes automatically while documents are still being analysed.
Unidentified employees
If the AI is not sure about the employee, it leaves the field empty instead of guessing. Approving a document without an employee does not add it to any profile.
- View — Opens a preview of the document.
- Approve — Adds the document to the employee's profile.
- Approve all — Approves every pending document at once.
When approving you can enable:
- Notify — Sends the employee a notification about the new document.
- Request signature — Requests the employee's electronic signature (PDF only, requires an active signature module).
Deleting an import
Open the import and use Delete. The import, its results and the uploaded files are removed. Documents that were already approved stay in the employee profiles.
See also Employee Documents.