Hour Compensation

Balance scheduled hours against actual clockings and compensate any overtime by adding days or hours to an employee's absence balance.

/panel/hour-compensation lets you compare each employee's scheduled hours against their actual clockings for a given period, and compensate any overtime by crediting days or hours to an absence type of your choice. To access it, go to the Time Log page and click Hour Compensation in the top menu.

The compensation list

The list shows all previously created compensations with the date range, number of employees included, whether the compensation has been applied or is still a draft, and the creation date.

Creating a compensation

Click Create Hour Compensation at the top right.

Choose the source of worked hours

Select where MyChronos should read the worked hours from:

Time records — Uses the direct sum of all clockings in the selected period for each employee.
Payrolls — Uses the hours calculated in the payroll for that period. Only available if the Payrolls module is active. When selected, you will be asked which hour types from the payroll to include in the filter. With this source, the worked time shown in the table is the sum of all hour types in the payroll, while the compensable time (the excess over the expected hours) is calculated using only the hour types you selected in the filter.

Select employees

All employees are selected by default. Narrow down to specific people if needed.

Set the date range

Choose the period to compensate. Once a compensation has been confirmed for a given date range and set of employees, you cannot create another compensation for the same dates and employees.

Choose the absence type to compensate with

Select the absence type to which the overtime hours will be credited — for example, vacation days or another custom absence type.

Set the year

Choose which year the compensated days or hours should be added to. This defaults to the current year.

Preview the compensation

Click Preview compensations. MyChronos will process the hour balance for each employee — this may take a moment. A table appears below with one row per employee and the following columns:

Expected time — Total hours scheduled for the period according to their work schedule.
Worked time — Total hours actually worked according to the selected source (records or payrolls).
Compensable time — The difference between worked and expected time, if the employee worked more than scheduled.
Compensated time — The time that will actually be credited. This differs from compensable time for two reasons:
- If the selected absence type is counted in days, MyChronos rounds to the nearest day (e.g., 8h 32m → 1 day).
- If the absence type is counted in hours, MyChronos rounds to the nearest hour to avoid leftover minutes.

You can always edit the suggested compensated time for any employee and enter a custom value.

Confirm the compensation

Once you have reviewed all rows, click the green Confirm compensations button in the table. This adds the compensated days or hours to each employee's available absence balance for the selected year.

ℹ️

Compensable vs compensated time

Compensable time is the raw overtime difference. Compensated time is what will actually be credited after rounding to the unit of the selected absence type (days or hours). You can always override the suggested value before confirming.

Time LogView and manage all employee time records — review clockings, filter incidents, generate reports, and compensate overtime.CalendarA unified view of all employees' schedules, absences, time records, shifts, and hours — with bulk actions, exports, and absence management.Absence CompensationsManually deduct days or hours from an employee's absence balance to record unused days that have been paid out or cancelled.Holiday CalendarsCreate and manage public holiday calendars that can be assigned to multiple employees to automatically mark non-working days.